105 RCACC Terms of Reference

Included in this area are the Terms Of Reference (TOR) for every position, appointment or job in the Corps. Listed in separate sections are TORs for the following:

Cadets

Nationally Recognized Senior Appointments

1.1 Cadet Corps Regimental Sergeant Major (RSM)

1.1.1 Full Title Of Position: Regimental Sergeant Major

1.1.2. Abbreviated Title: RSM

1.1.3. Typical Rank: Chief Warrant Officer, Master Warrant Officer, Warrant Officer

1.1.4. Responsible To: Commanding Officer

1.1.5. Responsible For: Corps Cadets

1.1.6. General Statement Of Duties:

The RSM is appointed by the Commanding Officer and will be the senior cadet of 105 RCACC.
The RSM answers directly to the CO and is the CO’s closest advisor on all matters related to the Cadets of the Corps.
The CO will normally consider the recommendations of the RSM in the matter of rank appointments, assignments and NCO training and development.
The RSM will advise the CO regarding cadets being considered for medals or awards.
As the most senior cadet, the RSM will set the standard in Drill, Dress and Deportment.
The RSM is responsible for setting and maintaining the drill, dress and deportment standard within the Corps, and liaising with the CO and other Officers with regards to the morale and welfare of the Corps Cdts.
The RSM is the Senior NCO, and is responsible for NCO training, development and discipline within the Corps.

1.1.7. The responsibilities of the RSM include:

Taking a personal interest in training Corps personnel for ceremonial parades, community events and other special activities;
Knowing the capabilities and character of each MWO and WO in the unit and providing advice to the CO concerning appointments to rank and positions;
Ensure a high personal standard of dress, drill and deportment and set the standard for drill, dress and deportment of all cadets and it is maintained by all cadets in the Corps at all times;
Supervising the Cadet DSM and monitoring the activities of all unit WOs and NCMs through the appropriate chain of command;
Supervise all cadets during cadet activities;
Monitoring the training and instruction of new cadets;
Informing the CO of any circumstances affecting the morale/welfare of the Corps;

h Accompanying the CO on all CO inspections;

Conducting the CO’s orders parades and being present for the counselling of cadets NCOs when requested by the CO;
Receiving and consolidating all parade states, status reports and other returns from the Platoon WOs and DSM;
Publishing and monitoring the duty roster for all unit WOs and NCOs;
Maintaining a leave roster for all unit WOs and NCMs;
Bringing any cadet personal problems to the attention of the CO;
Ensuring that all cadets avoid damage to the LHQ and any facility used by the Corps and ensure that any damage that occurs is reported to the Duty Officer/OPI; and
Is responsible as the OIC for the Corps for any Civic Parade, such as the Remembrance, Santa Claus and Bread and Honey Parades unless otherwise directed by the CO;
Bring forth concerns and suggestions of fellow cadets to appropriate staff members;
Monitor classes and provide feedback as required to ensure proper instructional techniques are being used, and order is being kept;
Act as the parade commander for all ceremonial parades;
Ensure effective communication between senior cadets through initiating phone downs, holding meetings, and providing guidance as required;
All parade procedures including opening and closing parades, Annual Review Parade (ACR) and special event parades IAW CFP 201 Manual of Drill and Ceremony;
The orderly announcement of activities and events during the closing parade;
Attending all special appearances on behalf of 105 RCACC or to assign an alternate; and
Set the Dress For The Day, under advisement of the CO and / or TrgO and have that information cascaded to all Corps members on the Sunday evening prior to the scheduled Tuesday Parade night; and
Ensure that all personnel are performing their duties correctly and that any problem is corrected or reported immediately to the CO, DCO, or Trg O as the situation dictates.

1.1.8. The RSM will:

Review the Canadian Forces Manual of Drill and Ceremonial and provide advice to the CO and other Corps staff on matters related to Drill and Ceremony;
Monitor drill lessons to ensure they are taught correctly;
Train NCOs in the subject of Drill Instruction;
Act as Parade Commander for Annual Review and Inspections and other parades where Officers are not on Parade;
Act as the link between the Cadets and Officers of the Corps;
Perform weekly uniform inspections of the DSM, DM, TSM, QSM, ASM and Flag Party Comd;
Assist the Corps Training Officer as directed by CO, especially in the matter of mentoring Senior Cadets.
Keep of written record of any disciplinary issues noted or reported by other senior cadets (using chits); and
Ensure all applicable policies and regulations are being enforced by senior cadets;
Oversee the implementation of corrective action and extra duties on a weekly basis;
Carry out all orders and instructions as issued by the commanding officer or other Corps staff in a timely and efficient manner;
Patrol halls during training periods to ensure all Cadets are in assigned classes;
Will train the DSM to assume command in the absence or retirement of the RSM;
Provide verbal assessments (written if requested) to the DCO in December and in April on the DSM, DM, TSM, QSM, ASM and Flag Party Comd;
Will report for duty by 18:30hrs on parade nights, and 20 minutes prior to all Corps Activities;
Will attend all Staff Meetings;
Assume the parade position of the RSM;
In the Field, the RSM is responsible for morale and esprite de corps. They are to provide assistance to the Bivouac Commander upon request as required and assistance to the QSM upon request as required, using their authority as most senior Cadet in order to expedite the smooth setup, operation and teardown of an FTX;
Be responsible for the care, control of the issued Pace Stick and inform the SupO of any maintenance issues with equipment; and
Carry out other duties as assigned by the CO.

1.2. Drill Sergeant Major

1.2.1 Full Title Of Position: Drill Sergeant Major

1.2.2. Abbreviated Title: DSM

1.2.3. Typical Rank:, Master Warrant Officer, Warrant Officer

1.2.4. Responsible To: Commanding Officer

1.2.5. Responsible For: Corps Cadets

1.2.6. General Statement Of Duties And Responsibilities:

The DSM is appointed by the Commanding Officer and will be the second most senior cadet of 105 RCACC.
The DSM is responsible to the CO for the performance of all duties, but will normally be supervised by the RSM in most routine matters.
The DSM is responsible assisting the RSM, and to prepare and carry out the duties of the RSM in case of his/her absence or retirement.
The DSM answers directly to the RSM and also has direct access to the CO and is also an advisor on all matters related to the Cadets of the Corps. The CO will normally consider the recommendations of the DSM in the matter of rank appointments, assignments and NCO training and development following consultation with the RSM.
assume the duties of the RSM if required to do so in the event of absence, or retirement.
The DSM can advise the CO regarding cadets being considered for medals or awards.
The DSM will assist the RSM in maintaining the drill, dress and deportment standard within the Corps,
Liaising with the CO and other Officers with regards to the morale and welfare of the Corps Cdts.
advise the RSM on the matter of the progress and performance of Cadet WOs and NCMs, making recommendations on suitability for advancement or awards;
Advise the RSM, or in the absence of the RSM the CO (or OIC/OPI), and staff on issues pertaining to the moral and the general interest of the Cdts on a regular basis.
Must make sure the NCOs act as a unit within the Corps. Any extra assignments or duties as seen fit and reasonable should be delegated immediately. The DSM should also be able to provide the CO written recommendations, and suggestions pertaining to the promotion of personnel within the Corps.
The DSM is closely involved in monitoring, advising and providing assistance to the Battery/Troop Warrant Officers and other Cadet Senior NCOs.
The DSM has a direct interest in supervising cadets assigned to Corps HQ (DM, TSM, QSM, ASM and Flag Party Comd), and in maintaining the good order and cleanliness of the Corps Offices and other facilities. In the field, the DSM plays a key role in the establishment and operation of the Field HQ.
supervising the daily routine throughout the Corps with particular emphasis on ensuring the cadet LHQ offices are maintained in good order;
Must maintain good order and discipline within the Corps with consideration to leadership principals whenever Cdts are meeting.
supervising the DM, TSM, QSM, ASM and Flag Party Comd, and other cadets assigned to the Corps HQ;
ensuring the Duty NCO is informed and performs duties as required on training nights.
correctly form-up all Corps parades and turn these over to the RSM;
Set and ensure through example and instruction the highest standard of drill, dress and deportment in the Corps.
Consult with the Sr Duty NCO for the parade states (attendance rolls) to ensure their accuracy;
Be thoroughly familiar with all aspects of Corps parades, inspections, traditions, and operations. Assist the RSM in the development and the co-ordination of all Civic parades and inspections.
Will report for duty by 18:30hrs on parade nights, and 20 minutes prior to all Corps Activities.
May be required to provide quarterly assessments (written or verbal) to the DCO on all of the Cdts of the rank of WO, or all Cdts holding appointments equivalent to the rank of WO within the Corps.
Co-ordinate activities between Officers and Cdts and to ensure lines of communication are kept open between Officers and Cdts maintaining the Chain of Command.
Handle any discipline problems out of the jurisdiction of the WOs.
Ensure that all personnel are performing their duties correctly and that any problem is corrected or reported immediately to the RSM or the absence of the RSM, the CO, DCO, or Trg O as the situation dictates;
Assume the parade position of the DCO;
Be responsible for the care, control of the issued Drill Cane and inform the SupO of any maintenance issues with equipment; and
Complete any other duties assigned by the CO or his/her delegate

1.2.7. Duties as the Bivouac Commander

In the field, the DSM will fill the role of the Bivouac Commander on an FTX;
Responsible for the site planning, layout and set-up of the Bivouac site which is to include, but not limited to establishing the location of the;
Tent lines;
Messing area;

iii. POL, Fire and Water Points; and

OH cover as protection from the elements (shade / rain, snow)
assisting the Administration Officer in the capture of accurate attendance and signing of attendance rolls by ALL activity participants.
Responsible for creation of, but not limited to;
Fire piquet;
Duty rosters; and

iii. Tent assignments;

Is responsible for the tear-down of the bivouac site, taking direction from the Sup O or QSM regarding the specific order of items for return to the QM;
Coordinate specific work parties to facilitate expedient kit return at the end of the field; and
Carry out other duties as assigned by the FTX OIC and / or CO

1.3. Drum Major (DM)

1.3.1 Full Title Of Position: Drum Major

1.3.2. Abbreviated Title: DM

1.3.3. Typical Rank: Master Warrant Officer, Warrant Officer, Sergeant

1.3.4. Responsible To: Band Director (Band O) and RSM

1.3.5. Responsible For: Cadet Corps Band and Bandsmen

1.3.6. General Statement Of Duties And Responsibilities:

The DM is the third most senior appointment in the Cadet Corps and is appointed following joint consultation between the CO and Band O;
Assumes the parade position of DM;
In garrison, in the absence of the DSM or if the DSM is filling in for an absent RSM, the DM will fill the role of the DSM. If during a Parade the Band is formed up and the DSM position is vacant for the above noted reasons, the DM will take responsibility for the Band and the RSM/DSM will appoint a temporary Parade DSM for the specific Parade.
The DM shall be responsible to the Band O, through the RSM, for carrying out assigned duties;
Ensure a high standard of drill, dress, and deportment of the Band;
Enforce the chain of command at all times;
Communicate with the Band O for all matters pertaining to the Band;
In conjunction with the Band O, ensure that the Band is adequately trained by holding regular practice sessions to ensure this training is completed;
Ensure the Band is performing proper drill and playing proper music in accordance with the Corps parade sequence, CF 201, CF 202, and in correspondence with the Band O;
At the discretion of the Band O, maintain an accurate contact list for communication purposes;
In conjunction with the Band O, assist with the gathering, storing, and basic maintenance of instruments and equipment;
Informs the Band O of any issues relating to equipment that they may become aware of;
The DM answers directly to the RSM for Cadet and Cadet Corps related matters;
The DM has direct access to the CO and is also an advisor on all matters related to the Cadets of the Corps. The CO will normally consider the recommendations of the DM in the matter of rank appointments, assignments and NCO training and development following consultation with the RSM and the DSM.
The DM can advise the CO regarding cadets being considered for medals or awards.
The DM will assist the RSM and the DSM in maintaining the drill, dress and deportment standard within the Corps,
Liaising with the CO and other Officers with regards to the morale and welfare of the Corps Cdts.
Be responsible for the care, control of the issued Mace and inform the SupO of any maintenance issues with equipment;
If filling in the DSM, the DM will draw a Drill Cane from the QM for the duration of the DSM’s absence;
In the event that the Band O cannot attend the Closing Parade, the DM is to provide the Band report; and
Carry out all other duties as assigned to him/her by the Band O or CO;

Local Senior Appointments

2.1. Training Sergeant Major (TSM)

2.1.1 Full Title Of Position: Training Sergeant Major

2.1.2. Abbreviated Title: TSM

2.1.3. Typical Rank: Master Warrant Officer, Warrant Officer, Sergeant

2.1.4. Responsible To: Training Officer

2.1.5. Responsible For: Cadet Corps Training Requirements

2.1.6. General Statement Of Duties And Responsibilities:

Appointed by the Trg O in consultation with the CO
Keep all training aids organized in the Trg/Admin Office and keep an inventory of training aids on hand and be able to assist instructors in finding appropriate training aids for their classes;
maintain a list of those stored in the QM;
Develop training aids as required or advise of the requirement to acquire new or additional training aids;
Set up a sign out sheet for any instructors taking training aids or other supplies for their lessons each night and be present in the office at the beginning and end of the night to sign out supplies;
Keep consumable Trg supplies organized and inform the Trg O when items are running low;
Submit requests for training aids, office supplies and material required to carry out the training program;
Hold a copy of Annual Training Plan, announce class locations before conclusion of opening parade;
Be knowledgeable in using training documents and assist instructors in finding required information;
Become familiar with CATOs that apply to training standards e.g. CATO 14-06, uniform standards;
review of Qualification Standards and Instructional Guides and keep training documents including QSPs and IGs up to date;
Ensure that Level Training is conducted in accordance with the Qualification Standard and Plan (QSP);
Keeping up to date electronic file on USB drive and computer in office with electronic copies of training aids/documents;
Ensuring adequate numbers of assessment forms are copied and available to all assessors;
Briefly examine lesson plans of instructors for next week’s lessons. All lesson plans to be inspected a minimum of one week ahead of the scheduled class;
Ensure that all instructors have schedules and base lesson plans a minimum of three weeks ahead of scheduled classes;
Assist and supervise instructors on the preparation and presentation of their classes;
Assess at least one class per Parade Night. Provide a feed-back assessment to the Cadet Instructor and submit the completed assessment form to the Trg O
Monitor the unit classroom and field instruction standards i.e.: monitoring, lesson plan oversight;
Will assist the Trg O with the quality of training and the professional development of Cadets who are employed as instructors;
Scheduling evaluations for Cadet instructors and monitoring their classes;
Observing each instructor’s progress through the training year and assisting instructors to improve in areas where weakness has been noted;
Recommend individuals to the Training Officer for promotion and summer training positions;
Through the evening build an announcement list from all senior cadets for closing parade pertaining to Trg;
Responsible for getting any material from classes missed for the Duty staff and providing it to the Sr. Duty NCO/M;
Be responsible for the whereabouts of scheduled Cadet instructors and assist instructors in finding a replacement if necessary;
In the event that the Trg O cannot attend the Closing Parade, the TSM is to provide the Trg report;
Assume the parade position of the ADJT;
If at the appropriate Star Level, they will be required to be included in the rotation of Cadet Instructors, teaching classes; and
Any other duties and tasks as assigned as assigned by the Trg O.

2.2. Quartermaster Sergeant Major (QSM)

2.2.1 Full Title Of Position: Quartermaster Sergeant Major

2.2.2. Abbreviated Title: QSM

2.2.3. Typical Rank: Master Warrant Officer, Warrant Officer, Sergeant

2.2.4. Responsible To: Supply Officer through the RSM

2.2.5. Responsible For: Corps Stores and Uniforms

2.2.6. General Statement Of Duties And Responsibilities:

Appointed bu the Sup O in consultation with the CO;
Assist the Sup O with all QM activities;
Assist with the fitting of Cadets with uniforms;
During the opening Parade take the names of Cadets not in a uniform and determine what uniform deficiencies is/are preventing them from parading in uniform. Make note of any deficiencies on those in uniform (eg. Missing name tags, Vimi pins [when applicable], etc.). Compare this list with existing information held by the SupO to assist in expediting prompt exchanges / stock ordering;
Assist the SupO with keeping an accurate inventory of items kept in supply;
Sign in and out to Cadets any training aids that are resident in the QM (eg. Flag Party EIS);
Prepares items for the setup of the parade square at the beginning of the Parade Night and ensure the return of items following teardown at the end of the Parade Night; (Parade Markers and National Flag);
If at the appropriate Star Level, they will be required to be included in the rotation of Cadet Instructors, teaching classes;
Assume the parade position as Supernumerary Alpha Battery;
In the event that the SupO cannot attend the Closing Parade, the QSM is to provide the QM report; and
Any other duties as assigned by the SupO.

2.2.7. FTX Responsibilities

Maintain control of all kitstores borrowed signed out from any source;
Determine how each supply centre requires their kitstores returned following the completion of an FTX;
During the tear-down of an FTX, the Bivouac Commander is to be detailed by the SupO or QSM to arrange for specific order of items return to the Corps QM. This would include ensuring items are accurately accounted for prior to loading, that items as folded / prepared IAW the supply centre requirements or other directions that assist in expediting the task.
The QSM is to advise the Bivouac Commander of the ongoing staffing requirement (i.e. individuals for accounting / loading, forming human chains to move kitstores, etc.)
Controlling the issue of any cadet meals or rations to ensure all cadets are adequately fed;
Monitoring supplies, water and rations within the Corps and expediting replenishment when necessary;

2.3. Administration Sergeant Major (ASM)

2.3.1 Full Title Of Position: Administration Sergeant Major

2.3.2. Abbreviated Title: ASM

2.3.3. Typical Rank:, Master Warrant Officer, Warrant Officer

2.3.4. Responsible To: Administration Officer through the RSM

2.3.5. Responsible For: Cadet Corps Administrative Support

2.3.6. General Statement Of Duties And Responsibilities:

2.3.7. The responsibilities of the RSM include:

Appointed by the Admin O in consultation with the CO
Ensure a high personal standard of dress, drill and deportment and that the same is maintained by all cadets in the Corps at all times;
Ensure cadet telephone list is up to date at all times through correspondence with the AdminO;
Call cadets, using Corps phone, who are absent without an excuse during any mandatory training activity to determine the reason;
Assume the parade position as Supernumerary Bravo Battery;
Perform administrative and clerical tasks as directed by the Admin O, such as distribution / delivery of specific documents, filing, printing, copying etc.;
Assist in the implementation of corrective action and extra duties in consultation with the RSM ensuring chits are used;
Ensure attendance is taken properly at every cadet activity (regular and weekend training) and delivered to the AdminO in a timely manner;
If at the appropriate Star Level, they will be required to be included in the rotation of Cadet Instructors, teaching classes.
In the event that the Admin O cannot attend the Closing Parade, the ASM is to provide the Admin report; and
Any other duties and tasks as assigned as assigned by the Admin O.

2.4. Flag Party Commander (FP Comd)

2.4.1 Full Title Of Position: Flag Party Commander

2.4.2. Abbreviated Title: FP Comd

2.4.3. Typical Rank: Master Warrant Officer, Warrant Officer, Sergeant

2.4.4. Responsible To: Training Officer, through the RSM

2.4.5. Responsible For: Corps Cadets

2.4.6. General Statement Of Duties And Responsibilities:

Assume the parade position of FP Comd;
Ensure a high standard of drill, dress, and deportment is maintained by flag party members;
Ensure that Cadets are informed of all events and any changes to previously announced events;
Maintain an accurate contact list for communication purposes
Ensure flag party (and any attached guard) are adequately trained at all times by holding regular practice sessions to ensure this training is completed
Ensure the flag party is performing proper drill movements in accordance with the Corps parade sequence and the CF 201; and
Be responsible for the maintenance of flags, poles, sword and drill rifles and inform the SupO of any issues with equipment.
Enforce the chain of command at all times
At the Closing Parade, the FP Comd is to provide the Flag Party report; and
Carry out all other duties assigned by the Training Officer.

Local Subordinate Appointments

3.1. Battery Commander (Bty Comd)

3.1.1 Full Title Of Position: Battery Commander

3.1.2. Abbreviated Title: Bty Comd

3.1.3. Typical Rank: Master Warrant Officer, Warrant Officer, Sergeant

3.1.4. Responsible To: Training Officer through the RSM

3.1.5. Responsible For: Battery and Battery Cadets

3.1.6. General Statement Of Duties And Responsibilities:

Bty Comd is appointed by the RSM;
Bty Comd appoints the Tp Comds;
Assumes the Parade position of Bty Comd;
Mentors Tp Comds in their duties;
Maintain a high personal standard of drill, dress and deportment at all times;
Ensure a high standard of drill, dress and deportment is maintained by all cadets in their Bty;
Bty Comd is responsible for the administration, welfare, drill, dress and deportment within their Tp;
Ensure Bty NCM’s are adequately trained to substitute as either the Bty Commander or Tp Comd;
Keep Cadets informed of all events through appropriate methods of communication;
With the Tp Comds and QSM, perform weekly uniform inspections and ensure cadets in their Bty are in proper dress for all activities;
Maintain a log to maintain listing of Cadets with dress and deportment issues, such as substandard uniforms , hair, etc.;
Address minor disciplinary problems within their Bty;
Report consistent problems (such as substandard uniforms) or behavioral issues up the chain of command to the RSM;
increasing the morale of cadets in the Bty through the creation of attitude checks and planning of Bty activities;
Acting as mentor for cadets in Bty and passing up and down issues through the chain of command;
If required, conduct an accurate roll call of the Bty and informing the Sr. Duty NCO/M of absentees;
Maintain a high level of morale and esprit-de-corps within the Bty, including encouraging friendly competition between Btys;
Will train the Tp Comds to assume command in the absence, promotion, or retirement of the Bty Comd;
Ensure enforcement of the Chain of Command at all times; and
Carry out other duties as assigned by the RSM or TrgO.

3.2.Troop Commander (Tp Comd)

3.2.1. Full Title Of Position: Troop Commander

3.2.2. Abbreviated Title: Tp Comd

3.2.3 Typical Rank: Warrant Officer, Sergeant, Master Bombardier

3.2.4. Responsible To: Battery Commander

3.2.5. Responsible For: Section Cadets

3.2.6. General Statement Of Duties And Responsibilities:

Tp Comd is appointed by the Bty Comd;
Must maintain good order and discipline within the Corps with consideration to leadership principals whenever Cdts are meeting;
Advise the Bty Comd on issues pertaining to the morale and the general interest of the Cdts in the Bty on a regular basis;
Co-ordinate activities between the appropriate personnel and Cdts within the Tp., maintaining the Chain of Command;
Report any discipline problems within the Tp to the Bty Comd;
Ensure that all personnel are performing their duties correctly and that any problem is corrected or reported immediately to the Bty Comd;
Be familiar with all aspects of Corps parades, inspections, traditions, and operations;
Must ensure the Tp. work as a team. Any assignments or duties as seen fit and reasonable should be tasked immediately. The Tp. Comd. should be able to provide the Bty Comd with recommendations and suggestions pertaining to the promotion of personnel within their Tp;
Will report for duty by 18:30 hrs on parade nights, and 10 minutes prior to all other Corps Activities;
Will train the Tp 2IC’s to assume command in the absence, promotion, or retirement of the Tp. Comd;
Will prepare to assume an appointment Bty Comd; and
Complete any other duties assigned by the CO or his/her delegate.

3.3. Cadet Section Commander (Cdt Sec Comd)

3.3.1. Full Title Of Position: Cadet Section Commander

3.3.2. Abbreviated Title: Cdt Sec Comd

3.3.3 Typical Rank: Master Bombardier, Bombardier

3.3.4. Responsible To: Battery Commander in the course of their duties through their Chain of Command

3.3.5. Responsible For: Section Cadets

3.3.6. General Statement Of Duties And Responsibilities:

A Cdt Sec Comd is the direct supervisor of the Cadets in various stages of training. The Sec Comd knows the Cadets of the Section better than anyone else in the Corps and will take a personal interest in the welfare and training of each one;
Appointed as required by individuals more senior in the Corps dependent upon specific taskings.
Setting an example for Cadets of the Section to follow;
Ensuring that the section works together as a team to complete assigned tasks;
Maintaining section discipline by motivating the Cadets and reporting any behavioural problems but also by praising good effort and bringing superior performance to the attention of their supervisor;
Ensuring that new Cadets are made to feel welcome and valued in the Corps;
Ensuring the Cadets are well behaved and treat each other with respect;
Acquiring the technical knowledge and skills necessary to perform assigned tasks; and
Teach or assist in teaching skills as directed;

3.3.7. Duties And Responsibilities For Longer Term Appointments

Maintain a section record book containing appropriate information on each Cadet in the section;
Motivating Cadets to attend regular training parades and to understand the variety of optional programs and the opportunities to participate in;
Assisting the Cadets in keeping their clothing in good repair and wear all badges and accoutrements in the prescribed manner; and
Ensure that each new Cadet assigned to their section is taught how to wear their uniform and to maintain it properly;

3.3.8. Field Leadership Appointments

Supervise and assist Cadets in the section in the construction of shelters, maintenance of personal kit and following Camp Routine;
Ensure that a good standard of personal hygiene is maintained;
Ensure that all Cadets are fed and have sufficient water of other fluids and that any deficiencies in food or beverages provided are promptly reported; and
Account for all section equipment and ensure that Cadets of their section can account for all personal kit at all times.

Cadet Mess Committee

Cadet Mess

Note: These specific Terms of Reference are guidelines and loosely transcribed from the 105 RCACC Cadet Mess Committee By-Laws, Article 3: Appointments and are located in this section for quick reference only. The 105 RCACC Cadet Mess Committee By-Laws are the definitive descriptions of these Mess appointments.

1.1. President of the Cadet Mess Committee (PMC):

1.1.1 Full Title Of Position: President of the Cadet Mess Committee

1.1.2. Abbreviated Title: PMC

1.1.3. Typical Rank: Chief Warrant Officer, Master Warrant Officer, Warrant Officer (),

1.1.4. Responsible To: Commanding Officer, (Under mentorship of Adult Mess PMC)

1.1.5. Responsible For: Corps Cadets Social Activities

1.1.6. General Statement Of Duties:

Chairs all Cadet Mess meetings;

b .Co-ordinates Cadet Mess activities;

Sits as PMC for any Cadet function requiring the duties of a PMC, such as the Corps Christmas Dinner;
Is the OIC of the Corps Christmas Dinner, working in conjunction with the Chairman of the 105 RCACC Corps Support Committee (CSC) and under the mentorship if the CO or Adult Mess PMC or designate; and
The PMC must be a Master Cadet.

1.2. Vice President of the Mess Committee (VPMC):

1.2.1 Full Title Of Position: Vice President of the Mess Committee

1.2.2. Abbreviated Title: VPMC

1.2.3. Typical Rank: Cadet Rank

1.2.4. Responsible To: Cadet Mess PMC

1.2.5. Responsible For: Corps Cadets Social Activities

1.2.6. General Statement Of Duties:

Acts in-the-stead of the PMC in the event of the absence of the PMC;
The VPMC may be tasked with specific additional duties by the PMC WRT co-ordinating specific Mess activities;
Sits as VPMC for any Cadet function requiring the duties of a VPMC, such as the Corps Christmas Dinner;
The VPMC fulfils all Mess Committee Quartermaster duties; and
The VPMC can be any member of the 105 Cadet Mess Committee.

1.3. Secretary of the Cadet Mess Committee (Mess Secretary):

1.3.1 Full Title Of Position: Cadet Mess Secretary

1.3.2. Abbreviated Title: Mess Secretary

1.3.3. Typical Rank: Cadet Rank

1.3.4. Responsible To: Cadet Mess PMC

1.3.5. Responsible For: Cadet Mess Administration

1.3.6. General Statement Of Duties:

Keeps minutes of the 105 Mess Committee meetings and any other administrative functions;
Completes meeting Minutes no later than two weeks following each meeting;
Submits completed minutes to the Adult Mess PMC for publication in the monthly Routine Orders; and
The Secretary can be any member of the 105 Cadet Mess Committee.

1.4. Treasurer of the Cadet Mess Committee (Mess Treasurer):

1.4.1 Full Title Of Position: Cadet Mess Treasurer

1.4.2. Abbreviated Title: Mess Treasurer

1.4.3. Typical Rank: Any Cadet Rank

1.4.4. Responsible To: Cadet Mess PMC

1.4.5. Responsible For: Cadet Mess Finances

1.4.6. General Statement Of Duties:

Keeps and maintains the financial records of the 105 Mess Committee;
The Treasurer and CO will make a request to the CSC for annual funding support;
Standard accounting practices shall be applied to keep financial records;
Mess Treasurer can approach the Treasurer of the CSC to provide financial mentoring and / or advice; and
The Treasurer can be any member of the 105 Cadet Mess Committee.

Duty Staff

1.1.1 Duty Officer

1.1.2 Full Title Of Position: Duty Officer

1.1.3 Abbreviated Title: DutyO

1.1.4 Typical Rank: Officer, Civilian Instructor, Civilian Volunteer

1.1.5 Responsible To: Commanding Officer

1.1.6 Responsible For: Duty Non-Commissioned Officer and / or Non-Commissioned Member

1.1.7 General listing Of Duties:

a. Ensure that Duty staff are present for their duties;

b. Open key press and physically walk through the SCCC, including washrooms, noting any deficiencies.

c. Unlock classrooms;

d. Periodic check in with Duty personnel;

e. Management, training and supervision of scheduled Duty staff to ensure task completion;

f. Evaluate Duty staff and debrief them on their performance at the end of their Tour of Duty;

g. Report any damages as they are discovered during the evening to the CO or designate;

h. Ensure that all classrooms and other areas used by the Corps are neat and tidy at the end of the training activity;

i. Confirm all classrooms are clean and all garbage bins inside building have been emptied.

j. Ensure all filing cabinets are locked and secure.

k. Ensure that all keys are returned and lock the key press at the end of the training period;

l. Ensure that all lights have been turned off, including washrooms;

m. Ensure all doors are secure at the end of the training activity. Lock offices, classrooms and facilities and end of training night,

n. be the last officer to depart LHQ at conclusion of the training night; and

o. All other duties as assigned by the CO;

1.1.8 COVID 19 adjustments to Parade Night Duties:

a. Abbreviations:

(1) COVID 19: C19;

(2) COVID 19 Safety Officer: C19SO; and

(3) SCC: Streetsville Cadet Centre

b. The DutyO will be assigned to the main access to the Cadet Centre from the beginning of their Tuesday evening Duty NLT 18:15 to prepare for the arrival of Staff and Cadets and will remain on station until 19:00 hrs. At 19:00 hrs they will ensure the access door is securely locked and that the contact text / telephone number is posted onto the door. Upon the completion of this task, the DO will return to their Primary Duties. In the event that there are calls to access the building after the 19:00 lock-down, the DutyO will answer that call and protocols for access to the SCC will be enabled for the late comers;

c. The DutyO will ensure that all individuals authorized to enter the SCC will sanitize their hands prior to entering the SCC. They will ensure that all individuals crossing the threshold into the SCC are wearing an approved PHM mask. Full details for permissions to access to the SCC are to be found at the Training Facility Incident Management Plan which is posted on the Corps Information Board and on the Corps website;

d. The DutyO will arrange for escort for any individual not pre-authorized to access the SCC. The escort will provide guide the guest to an appropriate predetermined location, where the guest will wait for the Staff member they are to see;

e. At approximately the half way point during the Training night the DutyO will conduct a circuit of the SCC and sanitize those areas identified by the C19SO as high traffic / contact locations;

f. As all Offrs, CI’s and CV’s will be scheduled through the DutyO rotation, all will be cognizant and understanding of the duties and responsibilities of the C19SO and during their tour of duty as the DutyO will assume the appointment and authority of the 2I/C for the C19SO. The terms Of Reference for the C19SO are located in the Terms Of Reference, Officers and Adult Staff, Para 2.9; and

g. In the event of the absence of the C19SO, the DutyO will temporarily assume the C19SO appointment until such this as their tour of duty as DutyO ends or the CO19SO returns.

1. Duty Positions

1.1Duty Personnel

1.2 The Administration Officer will hold master copies of the duties of the Duty staff.

1.3. The Administration Officer will maintain a duty roster for all duty personnel and promulgate it in the Corps Monthly Routine Orders.

1.4. Changes to the roster must be reported to the Administration Officer as soon as possible.

1.5. Only the Commanding Officer or the Administration Officer can authorize a change in rotation.

1.6. All duty personnel shall report to the Administration Officer by 18:30hrs on the evening of their duty. Tour of duty will terminate at 21:30hrs of the same evening or when all tasks are completed and all persons have departed the premises. All inspections and occurrences will be logged by the duty personnel on the duty log sheet and handed into the Administration Officer at the completion of duty.

1.7. The Duty Non-commissioned Officer and / or Member and Duty Cadets are at the disposal of the Duty Officer only.

1.1.1 Duty Officer

1.1.2 Full Title Of Position: Duty Officer

1.1.3 Abbreviated Title: DutyO

1.1.4 Typical Rank: Officer, Civilian Instructor, Civilian Volunteer

1.1.5 Responsible To: Commanding Officer

1.1.6 Responsible For: Duty Non-Commissioned Officer and / or Non-Commissioned Member

1.1.7 General listing Of Duties:

a. Ensure that Duty staff are present for their duties;

b. Open key press and physically walk through the SCCC, including washrooms, noting any deficiencies.

c. Unlock classrooms;

d. Periodic check in with Duty personnel;

e. Management, training and supervision of scheduled Duty staff to ensure task completion;

f. Evaluate Duty staff and debrief them on their performance at the end of their Tour of Duty;

g. Report any damages as they are discovered during the evening to the CO or designate;

h. Ensure that all classrooms and other areas used by the Corps are neat and tidy at the end of the training activity;

i. Confirm all classrooms are clean and all garbage bins inside building have been emptied.

j. Ensure all filing cabinets are locked and secure.

k. Ensure that all keys are returned and lock the key press at the end of the training period;

l. Ensure that all lights have been turned off, including washrooms;

m. Ensure all doors are secure at the end of the training activity. Lock offices, classrooms and facilities and end of training night,

n. be the last officer to depart LHQ at conclusion of the training night; and

o. All other duties as assigned by the CO;

1.1.8 COVID 19 adjustments to Parade Night Duties:

a. Abbreviations:

(1) COVID 19: C19;

(2) COVID 19 Safety Officer: C19SO; and

(3) SCC: Streetsville Cadet Centre

b. The DutyO will be assigned to the main access to the Cadet Centre from the beginning of their Tuesday evening Duty until 19:00 hrs. At 19:00 hrs they will ensure the access door is securely locked and that the contact text / telephone number is posted onto the door. Upon the completion of this task, the DO will return to their Primary Duties. In the event that there are calls to access the building after the 19:00 lock-down, the DutyO will answer that call and protocols for access to the SCC will be enabled for the late comers;

e. At approximately the half way point during the Training night the DutyO will conduct a circuit of the SCC and sanitize those areas identified by the C19SO as high traffic / contact locations;

f. As all Offrs, CI’s and CV’s will be scheduled through the DutyO rotation, all will be cognizant and understanding of the duties and responsibilities of the COVID 19 Safety Officer and during their tour of duty as the DutyO will assume the appointment and authority of the 2I/C for the C19SO. The terms Of Reference for the C19SO are located in the Terms Of Reference, Officers and Adult Staff, Para 2.9; and

g. In the event of the absence of the C19SO, the DutyO will temporarily assume the C19SO appointment until such this as their tour of duty as DutyO ends or the CO19SO returns.

1.2.1 Senior Duty Non-Commissioned Officer and / or Non-Commissioned

Member

1.2.2 Full Title Of Position: Senior Duty Non-commissioned Officer and / or Non-Commissioned Member

1.2.3 Abbreviated Title: Sr. Duty NCO/M

1.2.4 Typical Rank: Warrant Officer, Sergeant

1.2.5 Responsible To: Duty Officer and Canteen Officer

1.2.6 Responsible For: Duty Cadets and Canteen

1.2.7 General listing of Duties:

a. Responsible for ensuring that the Duty desk (w/chairs) is set up;

b. Sign-in Nominal Roll and Duty Book are picked up from the Admin O;

c. Ensure that all classrooms are opened at the start of the trg night, and closed at the end of it;

d. Ensure Duty Cdts are present and are aware of the tasks for Duty;

e. Oversee Duty Cdts in their duties (including set up of attendance sign in sheet, set up of Duty tables and chairs);

f. Is responsible for complete and correct attendance recording procedures;

g. Assists in the setup of the parade square at the beginning of the Parade Night and ensure teardown at the end of the Parade Night; (Placement of Parade Markers and National Flag)

h. Assists the CanteenO in the setup, running and teardown of the canteen;

i. Maintains accurate control of canteen funds;

j. Assist in running the Canteen in accordance with direction from the CanteenO;

k. Run canteen in the event the CanteenO is absent;

l. Oversee the operation of the Cdt Canteen and Kit shop, including maintenance of books, securing product, and setting procedures in consultation with / under supervision of the CanteenO;

m. Report any inventory requirements to CanteenO for replenishment

n. In conjunction with the Level Coordinators, ensure that all classes are clean and tidy at the end of training, including ensuring classroom and office garbage pails and recycling are emptied;

o. Will attend the Trg night Final Parade and report or pass on to Duty Cdts pertinent information relayed during Closing Parade. The Duty NCO/M will not fall in with the Corps, but will be supernumerary, standing just inside of the door to the Parade Square.

p. Physically walk through all classrooms and ensure they are suitable for locking and report status to Duty Officer.

q. Responsible for getting any material from classes missed for themselves and the Duty Cadets from the TSM.

r. Carry out all other duties assigned by the DutyO.

1.2.8 COVID19 Temporary Duty Adjustments:

a. Due to the COVID 19 restrictions (effective 01 Oct 20), the below noted duties / task are temporarily discontinued until further notice and can be implemented on a task by task basis by order of the CO or designate: Paras 1.2.7. a, b, d, e, f, h, I, j, k, l, m, o and q.

1.3.1 Duty Cadet (Duty Cdt)

1.3.2 Full Title Of Position: Duty Cadet

1.3.3 Abbreviated Title: Duty Cdt

1.3.4 Typical Rank: Cadet, Gunner, Bombardier, Master Bombardier

1.3.5 Responsible To: Sr. Duty NCO/M

1.3.6 Responsible For: Not Applicable

1.3.7 General listing Of Duties:

a. Responsible for ensuring that the Duty desk (w/chairs) is set up and Sign-in Nominal Roll (w/pen) and Duty Book are available;

b. Assist the Sr. Duty NCO/M with completing the set-up and tear down of the parade square or other training areas;

c. Ensuring garbage and recycling in Corps Administration Office and Quartermaster Stores are taken out at the end of the Parade Night;

d. Responsible for complete and correct attendance procedures by having every Cadet sign in;

e. Assist Sr. Duty NCO/M in their tasks as required, ensuring that there is always one individual posted at the Duty desk;

f. Escort all visitors to the Corps Administration Office and report them there;

g. Responsible for getting any material from classes missed from the Sr. Duty NCO/M; and

h. Carry out all other duties as assigned by the Sr. Duty NCO/M or DutyO.

1.3.8 COVID19 Temporary Duty Adjustments:

a. Due to the COVID 19 restrictions (effective 01 Oct 20), the duties / tasks of Duty Cadets are temporarily discontinued until further notice and can be implemented on a task by task basis by order of the CO or designate.

Corps Support Committee Members

Executive Roles & Responsibilities

1.1. The roles and responsibilities of the Corps Support Committee (CSC) are outlined in detail in the documents supplied by the Army Cadet League of Canada (Ontario) (ACL), and are listed at the end of this document;

1.2. The Executive of the CSC shall be the Chairperson, Vice Chairperson, Secretary and Treasurer; and

1.3. Every elected or appointed CSC member, including Executive, Additional / Optional Appointments and any Director, are authorized to vote, if a motion is presented that requires a vote.

1.2. Chairman of the Corps Support Committee (CSC Chair)

1.2.1 Full Title Of Position: Chairman of the Corps Support Committee

1.2.2. Abbreviated Title: CSC Chair

1.2.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

1.2.4. Responsible To: Commanding Officer,

1.2.5. Responsible For: Cadet Corps for directing the affairs of the Support Committee and shall communicate on behalf of the Support Committee with the Commanding Officer and for all cadet matters pertaining to Non-Public Funds (NPF) and associated fundraising activities.

1.2.6. General Statement Of Duties: The CSC Chair will:

Liaison directly with the Corps Commanding Officer (CO);
Sit as a voting member on the Streetsville Cadet Corps Committee (SCCC) and attend the periodic meetings, or appoint a permanent designate who is also a member of the CSC;
Chairs and conducts all CSC meetings;
Liaison with other committee members as required;
Ensure that all CSC responsibilities are carried out fully;
Be authorized as one of the two CSC executive members with cheque signing authority;
Coordinate with the Corps webmaster to post updates, CSC meeting minutes and fund raising activities onto the Corps website. Advise the CO of the content of any item that is to be posted to the website prior to posting;
Direct all other executive members and sub-executive members in their duties;
Liaison directly/indirectly with external entities (business, political, other Cadet Leagues, etc.) as required;
Attend the annual ACL General Meeting, or appoint a designate to attend on their behalf; and
Participate in all activities outlined in the responsibility sharing guide.

1.3. Vice Chairman of the Corps Support Committee (CSC Chair)

1.3.1 Full Title Of Position: Vice Chairman of the Corps Support Committee

1.3.2. Abbreviated Title: CSC Vice Chair

1.3.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

1.3.4. Responsible To: CO and CSC Chair

1.3.5. Responsible For: The CSC in that they shall act for, and preside over all meetings of the Support Committee, in the absence of the Chairperson.

1.3.6. General Statement Of Duties: The CSC Vice Chair will:

Perform the duties of chair in the absence of the chair person;
Will be responsible for recruitment of members of the CSC, including advertising, interviewing prospective members, supplying prospective new members with appropriate documentation for Police Record Check (PRC) and Vulnerable Sector Screening (VSS) Liaising with the ACL with respect to the issuance of League issued ID badges, introducing new members to the CO;
In conjunction with the Cadet Corps Administration Officer (AdminO) for eligibility information, coordinate the ordering of Army Cadet Service Medals and Bars from the ACL;
Fulfils all Committee Quartermaster duties; and
Perform and/or over-sees the duties assigned by the Chair;

1.4. Secretary of the Corps Support Committee (CSC Secretary)

1.4.1 Full Title Of Position: Secretary of the Corps Support Committee

1.4.2. Abbreviated Title: CSC Secretary

1.4.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

1.4.4. Responsible To: CSC Chair

1.4.5. Responsible For: Administration and Secretarial duties of the CSC.

1.4.6. General Statement Of Duties: The CSC Secretary will:

Ensure that an accurate record of all meeting minutes and records of decisions is kept and distributed to all members in a timely manner;
Minutes of each meeting are to be completed no later than two weeks following each meeting;
Email copies of all minutes and records of decisions as they occur in a timely fashion to the CSC Chair, CO and DCO;

d Give notice of meetings of the CSC and prepare and distribute meeting agendas;

Prepare all letters of appreciation and similar correspondence for the CSC Chair signature;
Be responsible for booking meeting facilities for CSC meetings;
Ensuring completed minutes are to be submitted to the AdminO for publication in the Unit Routine Orders and to the Webmaster for posting on the Corps website; and
Discharge such other duties that may be required from time to time by the CSC.

1.5. Treasurer of the Corps Support Committee (CSC Treasurer)

1.5.1 Full Title Of Position: Treasurer of the Corps Support Committee

1.5.2. Abbreviated Title: CSC Treasurer

1.5.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

1.5.4. Responsible To: CSC Chair

1.5.5. Responsible For: Non-Public Funds (NPF) of the Cadet Corps as administered by the CSC and payment of bills or invoices as authorized by the CO, CSC Chair or the CO and CSC Chair.

1.5.6. General Statement Of Duties: The CSC Treasurer will:

Maintain an up-to-date record of all financial transactions in accordance with Canadian generally accepted accounting principles and for such internal control as the Treasurer determines is necessary to enable the preparation of the financial statements that are free from material misstatement, whether due to fraud or error;
Keep an accurate and current record of all financial transactions using standard accounting practices;
Be authorized as one of the two Executive Members with cheque signing authority;
Be responsible for the canteen profits (the CanteenO will report to the Treasurer);
Will coordinate all financial procedures with fundraising organizers;
Shall prepare financial statements, and present them either verbally or in written form for each CSC meeting;
Prepare the yearend financial package which must be submitted to the ACL by the deadline as laid out by the ACL; and
Will initiate the annual budget process in July seeking input from the CSC Chair and the CO, and have said budget in place by 01 September.

Additional Optional CSC Appointments

2.1. Canteen Officer (CanteenO)

2.1.1 Full Title Of Position: Canteen Officer

2.1.2. Abbreviated Title: CanteenO

2.1.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

2.1.4. Responsible To: CSC Chair and CSC Treasurer

2.1.5. Responsible For: Operation of the Cadet Corps Canteen and the training and supervising of Senior Duty Non-commissioned Officer and / or Non-Commissioned Member (Sr. Duty NCO/M) during their Tour Of Duty in the Canteen.

2.1.6. General Statement Of Duties: The Canteen O will:

Maintain inventory and inventory control of items sold by the Canteen;
Prepare a Canteen each Training night;
Conduct a short training session for Cadets who will be Sr. Duty NCO/M in the beginning of September and in the beginning of February on the set up, running and tear-down and the basic accounting procedures of the Canteen, as a contingency against the CanteenO being absent on a Parade Night;
In conjunction with the CSC Treasurer, develop and implement a simple accounting sheet detailing items and cash for use by the Sr. Duty NCO/M while they are assisting in the running of the Canteen;
Arrange with the CSC Treasurer for a suitable float for the cashbox;
If required, as per Operations Orders, pre-prepare for items from the Canteen to be taken into the field. If the CanteenO is unavailable to participate in the activity the Sr. Duty NCO/M is to operate the Canteen.

2.2. Volunteer Coordinator of the Corps Support Committee (CSC Volunteer Coordinator)

2.2.1 Full Title Of Position: Volunteer Coordinator of the Corps Support Committee

2.2.2. Abbreviated Title: CSC Volunteer Coordinator

2.2.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

2.2.4. Responsible To: CSC Chair

2.2.5. Responsible For: Non-Public Funds (NPF) of the Cadet Corps as administered by the CSC and payment of bills or invoices as authorized by the CO, CSC Chair or the CO and CSC Chair.

2.2.6. General Statement Of Duties: The CSC Volunteer Coordinator will:

Be the direct liaison between the cadet parents and the CSC;
Coordinate lists of parent volunteers for such items as transportation and fund raising;
Be responsible to ensure adequate numbers of volunteers for events; and
Sharing parent / guardian contact information with the AdminO.

2.3. Public Relations Coordinator of the Corps Support Committee (CSC PR Coordinator)

2.3.1 Full Title Of Position: Public Relations Coordinator of the Corps Support Committee

2.3.2. Abbreviated Title: CSC PR Coordinator

2.3.3. Typical Rank: Civilian, (appointed / elected by CSC Members)

2.3.4. Responsible To: CSC Chair

2.3.5. Responsible For: Non-Public Funds (NPF) of the Cadet Corps as administered by the CSC and payment of bills or invoices as authorized by the CO, CSC Chair or the CO and CSC Chair.

2.3.6. General Statement Of Duties: The CSC Volunteer Coordinator will:

Manage the media team activities and ensure appropriate media coverage (photos, videos) of all cadet events.
Coordinate with local newspapers for publishing articles and obtaining coverage of major events;
Coordinate with municipal event coordinators requesting cadet involvement; and
Coordinate with municipal authorities for booking special event facilities (e.g. Venue for the Annual Ceremonial Review).

Officers, Civilian Instructors, Civilian Volunteer

Adult Staff Primary Duties

1.1. Commanding Officer (CO)

1.1.1 Full Title Of Position: Commanding Officer

1.1.2. Abbreviated Title: CO

1.1.3. Typical Rank: Major, Captain

1.1.4. Responsible To: Commanding Officer, Regional Cadet Support Unit (CO RCSU) through the J3 Officer In Charge, Niagara and Greater Toronto Area (J3 OIC, NGTA),

1.1.5. Responsible For: Cadet Corps for all Cadet matters, training and administration of Cadets including: Cadet Instructors Cadre (CIC) Officers, Civilian Instructors (CI’s), Civilian Volunteers (CV’s) and Cadets serving with the Corps.

1.1.6. General Statement Of Duties: The CO shall carry out all duties as outlined in CATO 11-36 ANNEX S.

1.1.7. The responsibilities of the CO include:

Command and Control
Administration, and
Supply

1.1.8. Command and Control

With respect to matters of command and control, the Corps CO shall:

Comply with the regulations and orders as issued by the Minister of National Defence and the Canadian Forces;
Keep CIC officers, civilian instructors and Cadets of the Corps fully acquainted with the regulations and instructions issued by a higher authority;
Direct and supervise all duties of personnel under their Control/Command;
Appoint qualified officers to the following particular duties, ensuring deputies are provided during prolonged periods of absence:
Deputy Commanding Officer (DCO)
Training Officer (Trg O)

iii. Administration Officer (Admin O),

Supply Officer (Sup O)
Appoint and reassign Cadets to Cadet duties and responsibilities with Corps;
Ensure that proper supply, administration, financial and training orders and procedures are carried out;
Bring to the notice of the CO RCSU any CIC Officers, Civilian Instructors or Civilian Volunteers who;
Are distinguished for proficiency in their duties;
From incapacity or apathy, are deficient in the knowledge or execution of their duties;

iii. Do not afford him/her the support which he/she has a right to expect; and

Conduct themselves in a manner detrimental to the Corps’ efficiency or in a manner that would bring discredit to the Corps and or the Canadian Forces;
Ensure an officer (i.e. DCO) is familiar with all Corps procedures and is prepared to assume command either upon succession or during periods of prolonged absence of the Commanding Officer;
Ensure a thorough turn over to a successor, and
Undertake other duties assigned by the CO RCSU, the J3 OIC, NGTA or other lawful Canadian Forces authorities.

1.1.9. Training

Be responsible for the professional development of all Corps CIC officers and civilian instructors and civilian volunteers and ensure they receive the training required by their appointment and terms of service; and
Ensures that Cadets are medically and physically fit to undertake the activities and training which they are expected to perform during local HQ or summer training;

1.1.10. Administration

In consultation with the J3 OIC, NGTA, recommend enrolment, appointment, promotion, posting, transfer and release of CIC officers if and as required;
In consultation with the DCO and Trg O recommend enrolment, appointment, and release of CI’s;
In consultation with the DCO, Trg O and CSC Chairperson determine enrolment, appointment, and release of CV’s;
In consultation with the CSC Chairperson recommend enrolment, appointment, and release of CSC members;
Ensure that funds provided by DND or other assisting agencies and any money provided by the sponsoring committee or raised by the Corps is properly used for the benefit of the Cadets.
Immediately report the death of a CIC Officers, CI’s, CV’s, CSC members and Cadets serving with the Corps to the CO RCSU, the J3 OIC, NGTA, and advise the CSC chairperson;
Immediately document and report to the J3 OIC, NGTA and CSC Chairperson any injury incurring during Corps training that requires medical treatment, that may result in permanent disability, and any other injury except a minor injury such as a superficial cut or bruise; and
Report any significant incident/occurrence that may cause public interest to the CO RCSU and J3 OIC, NGTA;

1.1.11. Supply

Be appointed the Supply Customer Account (Formerly Distribution Account) holder;
Immediately upon discovery report the loss or damage of DND equipment to the respective support base/station; and
Insure that material on loan from support base/station is returned promptly.

1.2. Deputy Commanding Officer (DCO)

1.2.1 Full Title Of Position: Deputy Commanding Officer

1.2.2. Abbreviated Title: DCO

1.2.3. Typical Rank: Captain, Lieutenant

1.2.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

1.2.5. Responsible For: Under the direction of the CO, the Cadet Corps for all Cadet matters, training and administration of Cadets including: Cadet Instructors Cadre (CIC) Officers, Civilian Instructors, Civilian Volunteers and Cadets serving with the Corps.

1.2.6. General Statement Of Duties:

Carry out all duties as contained in CATO 11-36 Annex S;
Assist the Corps Commanding Officer as required;
Carry out all duties of CO in the COs absence;
Liaise with the CSC to arrange staff assistance when required for fund-raising activities;
Be responsible for the direct supervision of assigned staff members;
Seek feedback from staff and Cadets and pass on information to the Commanding Officer;
Perform public affairs related requirements of the Unit including the creation of media releases;
Organize and chair Merit Review Boards as required for Cadet promotions to MWO and CWO, in accordance with CRCO 1845, CATO 13-02 and CATO 15-22;
Monitor the drill, dress, deportment, and discipline of the Unit including the implementation of extra duties; and
Carry out other duties as assigned by the Commanding Officer.

1.3 Training Officer (Trg O)

1.3.1 Full Title Of Position: Training Officer

1.3.2. Abbreviated Title: Trg O

1.3.3. Typical Rank: Captain, Lieutenant

1.3.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

1.3.5. Responsibilities And Duties:

Develop a training program including creating a master training schedule and applicable evaluations in accordance with established Cadet Training Directives as found in CATOs;
Advise the CO on, and co-ordinate, the Corps’s special training projects, exercises and citizenship tours;
Organize Corps drill, ceremonial parades and inspections;
Supervise the maintenance of the annual training files per Cadet, Fortress Training Records, and other associated records;
Coordinate the yearly training schedule and assign qualified instructors to individual classes, developing personal instructor schedules;
Assist and supervise instructors in the preparation and presentation of their classes;
Select and submit demands for training aids, office supplies and materials to carry out objectives of training program;
Ensure that the training program is completed by the end of the Training Year;
Ensure Corps is in possession of all required training material and reference manuals;
Maintain Qualification Standards and Plans as well as Course Instructional Guides;
Ensure a system is in place for instructor development including the scheduling of instructional evaluations and professional development;

l Recommend individual Cadets for promotion and summer training positions;

Ensure sufficient optional training activities are available to Cadets and ensure adequate staff is assigned to supervise;
Ensure the regular monitoring of qualified instructors and provide necessary feedback and training;
Ensure initial, midterm, and final interviews are conducted with Cadets and placed in training files;
Ensure parade sequence is created and updated in conjunction with the Parade Officer;
Assign, train, supervise, and support Assistant Training Officer, Standards Officer, Training Level Coordinators, Cadet Instructors, and Training Sergeant Major if individuals fill those appointments;
Assist and supervise instructors and senior Cadets in the preparation and presentation of their classes;
Submit Cadet and Squadron Support Requests (CSAR’s)for Corps activity participation to the Detachment at least forty-five days prior to planned and scheduled training activities;
Ensure Exercise and Operation Orders are created and submitted for all regular training activities;
Conduct the application process for all non-LHQ sponsored training, including summer training and national courses;
Arrange to obtain guest speakers and other voluntary instructors to supplement Corps staff as required to complement the Training Plan;
Coordinate with the Admin O for storage of File Copies of Warning Orders (WngO’s) and Operations Orders (OpO’s), and activity/FTX USB’s that contain digital copies of WngO’s, OpO’s, emails/correspondence and Lessons Learned and maintain the Temporary Issue cards for the activity/FTX USB’s;
Monthly submit to the Admin O a list of Cadets that have received a promotion as a result completing Star Level training;
Train and mentor a successor; and
Carry out all other duties assigned by the Commanding Officer.

1.4 Administration Officer (Admin O)

1.4.1 Full Title Of Position: Administration Officer

1.4.2. Abbreviated Title: Admin O

1.4.3. Typical Rank: Any Officer Rank, CI, CV (with assistance for FORTRESS usage)

1.4.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

1.4.5. Responsibilities And Duties:

Ensure that all new recruits:
have properly completed their;

(a) CF1158 (Application For Membership In The Canadian Sea, Army Or Air Cadets);

(b)Cadet Code Of Conduct or NCO/NCM Code Of Conduct, as applicable;

if required the;

(a) DND 2570 (Detailed Health Questionnaire), and

(b) DND 2571 (Basic Health Questionnaire)

(d) Anaphylaxis Emergency Plan;

(e) Participation By A Cadet With Non-Food Related Anaphylaxis;

(f) Participation By A Cadet With Food-Sensitivity; and

iii. have a Personnel file created for them;

Ensure that Recruiting packages are printed and review completed Cadet enrollment packages prior to CO’s signature;
Input new Cadets into Fortress and maintain existing Cadets’ files within the system;
Ensure Annual Validation Info Forms are completed annually for every returning Cadet and that the information there-in is entered into the Cadet’s FORTRESS database and if required ensure completion of;
DND 2570 (Detailed Health Questionnaire), and
DND 2571 (Basic Health Questionnaire)

iii. Anaphylaxis Consent Form for the Canadian Cadet Organizations;

Anaphylaxis Emergency Plan;
Participation By A Cadet With Non-Food Related Anaphylaxis; and
Participation By A Cadet With Food-Sensitivity;
Ensure all health cards are up to date;
Input attendance for all activities into Fortress and maintain a paper record for the year;
Maintain accurate attendance records for each Cadet;
Ensure FORTRESS is kept up to date;
Maintain accurate attendance records for Officers, Civilian Instructors and Civilian Volunteers;
Update all Cadet, Civilian Instructor, Civilian Volunteer and CIC officer personnel files as required;
Distribute preliminary applications for Summer Training Courses to all Cadets who show interest in applying;
Register and file all incoming and outgoing mail;
Confirm that all staff complete monthly attendance/pay sheets;
At the end of each month submit all necessary documents regarding pay to the CO for his/her signature;
Complete a duty roster of personnel for the positions of Duty Officer, Senior Duty Non-commissioned Officer and / or Non-Commissioned Member and Duty Cadets to be posted in the Routine Orders one month in advance;
Monthly solicit the CO, DCO, Trg O, Sup O, CSC Chairman for items to be included into the next URO’s;
Complete and post Unit Routine Orders (URO) as directed by the CO;
Ensure Cadets who are unexcused absent are contacted each week and contact the parents of these Cadets should they miss three consecutive weeks;
Package as PROTECTED B and mail to the Medical Officer at CFB Borden all required/requested medical documents;
Mail or FAX in all completed pay sheets to the Finance Officer – Pay at CFB Borden at least every two months;
Prepare or assist in the preparation of financial claims for reimbursement for Corps incurred expenses (e.g. PRC/VSS reimbursement, LSA Budget, Sports Budget, EX/FTX expenses). Mail the completed CF-52 claim forms in a timely fashion to the J8 RCSU (Toronto) or the J8 RCSU (Central), dependent upon the specific claim;
Complete all applications, memos and letters assigned by CO;
Maintain filing system within the administration office;
Issue and reclaim keys from staff annually or as required and maintain a record of keys issued to all staff;
Document the appointment and release of Civilian Instructors and Civilian Volunteers of the Corps;
Coordinate with the Trg O for storage of File Copies of Warning Orders (WngO’s) and Operations Orders (OpO’s), and activity/FTX USB’s that contain digital copies of WngO’s, OpO’s, emails/correspondence and Lessons Learned;
Supervise, train and support the Administration Sergeant Major if a Cadet fills that appointment;
Train and mentor a successor if applicable; and
Carry out other duties assigned by the CO.

Supply Officer (Sup O)

1.4.1 Full Title Of Position: Supply Officer

1.4.2. Abbreviated Title: Sup O

1.4.3. Typical Rank: Any Officer Rank, CI, CV (trusted with the LogistiksUnicorp account)

1.4.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

1.4.5. Responsibilities And Duties:

Be appointed the Supply Customer Account holder;
Order new uniform parts through LogistikUnicorp as required;
Manage Supply budget as allotted annually and advise CO/Detachment of any needs above and beyond;
Ensure all Cadets who have completed their enrolment and have demonstrated an interest in remaining with the Corps are issued uniforms within a 6-8 week time-frame from enrollment;
Ensure all Cadets are properly kitted with a well fitting uniform at all times;
Ensure Cadets receive required kit prior to attending summer training;
Maintain an updated record and account for all public property on the Supply Customer Account and all uniform parts belonging to Corps (issued and non-issued);
Be responsible for coordinating all purchases and deliveries of Cadet clothing including items/accoutrements that may have to be ordered from the Artillery Kitshop in Shilo, Manitoba; nametags for engraving, etc.,;
Liaison with the parents regarding any clothing issue;
Ensure DND 638 – Temporary Issue To An Individual cards (TI Cards) are filled out when uniforms are issued or exchanged;
Annually have Cadets resign any TI cards they may have charged against them;
Advise the Admin O of the names of Cadets that have returned their Uniforms so administrative release from the program can begin;
Coordinating with the Admin O, undertake measures to recover uniforms of Cadets released or no longer active with the Unit;
Inform the Commanding Officer immediately of any lost or stolen public property or uniforms;
Prepare all necessary documents to acquire new/additional/replacement equipment and uniforms for CO signature;
Prepare an inventory list for all Corps owned items leaving QM control for Op’s, Ex’s, FTX’s or external Corps activities and have prepared a TI card for the OIC to sign;
Immediately upon discovery report the loss or damage of DND equipment to the respective support base/station;
Ensure that all material on loan from support base/station being returned is returned promptly and is prepared in a way as proscribed by the support base/station quartermaster;
Maintain a clean Supply area, in garrison and in the field;
Supervise, train and support the Quartermaster Sergeant Major if a Cadet fills that appointment;
Train and mentor a successor; and
Carry out all other duties assigned to him/her by the CO.

1.5. Star Level Coordinator (SL Coord)

1.5.1 Full Title Of Position: Star Level Coordinator (Specific level indicated prefixed to noted title [Green – Gn, Red – Rd, Silver – Sv, Gold – Gd, Master Cadet – MC])

1.5.2. Abbreviated Title: SL Coord (Specific level indicated prefixed to noted title [Gn, Rd, Sv, Gd, MC])

1.5.3. Typical Rank: Any Officer Rank, CI, CV

1.5.4. Responsible To: the Trg O for carrying out assigned duties;

1.5.5. Responsibilities And Duties:

SL Coords are assigned to each training level to assist with the training and development of the Cadets. The SL Coord will be there to assist and mentor the Cadets as well as play a supervisory role;
Assigned by the Trg O in consultation with the CO;
supervise the assigned level;
In conjunction or consultation with the Trg O adjust the Star Level Training Schedule to accommodate for changes;
Handle all level disciplinary problems ensuring they are recorded on Cadet Behaviour Record forms and placed in the Cadet’s training file. For serious problems, the level officer will inform the DCO or CO;
When available, supervise classes for the assigned level;
Assist the training officer with keeping a training file for the each Cadet in the level, noting accomplishments and deficiencies;
Assist each level Cadet with any difficulties they may be having;
Perform initial, midterm, and final interviews each year with level Cadets;
Mentor Cadets in their leadership development;
Take note of the Cadets’ uniform, drill, and conduct. Give Cadets tips to encourage improvement in drill, dress, and deportment;
Keep a level officer binder with a list of Cadets in the assigned level, Cadet tracking forms, and PO attendance forms;
Keep track of Cadets weekly attendance on Class Attendance Sheets and record when POs have been completed;
Enter into FORTRESS training results for all Cadets in their Star Level. For Coordinators without authorization to access FORTRESS, prepare data for the Trg O to enter the Training information on their behalf; and
Perform any other duties as assigned by the Trg O.

1.6. Band Officer (Band O)

1.6.1 Full Title Of Position: Band Director or Band Officer

1.6.2. Abbreviated Title: Band O

1.6.4. Responsible To: the CO for carrying out assigned duties regarding the Music program;

1.6.5. Responsibilities And Duties:

Be responsible for organization, management, administration and general efficiency of the Band;
Developing and maintaining the Band training programme in accordance with established Cadet Band training directives;
Ensuring ongoing individual training and development of Band instructional staff;
Ensure that there is sufficient training available for Cadets in the Band and
Provide/arrange for training materials as needed;
Plan and supervise practices and rehearsals;
Compiling all Band training and examination results, maintaining records showing training progress of each Cadet;
Forward the training and examination results of musician proficiency and levels to the Trg O for inclusion in the individual Cadet file in FORTRESS;
Ensuring that an adequate system of examination or tests is used to monitor the efficiency of training and individual Cadet’s progress;
Informing the CO of any needed instrument repairs or replacements, and make recommendations on the acquisition of new equipment;
Music selection for all Corps parades and concerts;
Recommend to the CO any Cadets who are interested in and qualify for Military Band training courses at CTCs;
Informing the CO of any request for the Band to perform at any social, military or civilian function;
Arrange for completion all applications for parades, seminars and competitions;
Will record attendance of all Band activities and forward the nominal roll to the Admin O for inclusion in FORTRESS;
Ensuring that the Band has a Drum Major, and recommending to the CO any Cadets suitable for appointment to said position;
Assisting and supervising the Drum Major in the organization and preparation of the Band;
Ensure that the Band is prepared for various Corps parades;
Ensuring that there is a show piece routine of a minimum of five minutes duration, prepared no later than the third week of May in preparation for the Bread and Honey presentation at the Legion and for the Annual Ceremonial Review;
Shall prepare a budget for the years Band activities, administration and capital acquisitions. This budget shall be forwarded to the CO prior to the start of each training year; and
Undertaking such other duties as directed by the CO.

Adult Staff Secondary Duties

2.1. Adjutant (ADJT)

2.1.1 Full Title Of Position: Adjutant

2.1.2. Abbreviated Title: ADJT

2.1.3. Typical Rank: Any Officer Rank, CI, CV (Current or previous Military experience preferred)

2.1.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

2.1.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
Deportment and minor discipline issues of the Adult staff;
Will act as witness and advisor/council to the CO during interviews conducted with adult staff members for minor administrative or disciplinary issues to determine root causes of issues and recommend to the CO the level of administrative or disciplinary action required to enforce corrective action; and
ADJT appointment will be promulgated in Unit Routine Orders.

2.2. President Of The Mess Committee (PMC)

2.2.1 Full Title Of Position: Adjutant

2.2.2. Abbreviated Title: ADJT

2.2.3. Typical Rank: Any Officer Rank, CI, CV (Current or previous Military experience preferred)

2.2.4. Responsible To: the Commanding Officer for carrying out assigned duties;

2.2.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
Will arrange a Mess night out for adult staff (including CSC members) at local establishments following the Parade Night on the first Tuesday of each month during the Training Year. Variations to the schedule can be made with advance notice if other significant events/activities occur during the month;
Will arrange for at least one Mess night out at the Legion during the Training Year;
Will arrange for a suitable venue in October, February and May where Senior Cadets are invited to accompany the Adult Staff in their Mess night out. (NOTE: Youth members must have a parent or guardian available to transport them to their home following the activity);
Will attend all Cadet Mess meetings (or assign a temporary alternate) as a non-voting member/observer, in accordance with the 105 RCACC Cadet Mess By-Laws; and
PMC appointment will be promulgated in Unit Routine Orders.

2.3. Range Safety Officer (RSO)

2.3.1 Full Title Of Position: Range Safety Officer

2.3.2. Abbreviated Title: RSO

2.3.3. Typical Rank: Any Officer Rank, CI,

2.3.4. Responsible To: the Commanding Officer for Range activities and Range Safety;

2.3.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty
Will be qualified as per the RCIS and Central Region qualifications.
Responsible to the CO for the safe operation of ranges and weapons.
Ensure the security and safety of all personnel on the range during practices IAW Corps Range Standing Orders and regional orders and directives;
Qualified RSOs will be promulgated in Unit Routine Orders.
The RSO is responsible to the Trg O for firearm training.
Supervise all range activities within the Corps;
Maintain the security of all range equipment, specifically weapons and ammunition;
Report any requirements for the repair, replacement, or acquisition of new equipment; and
All other marksmanship duties as assigned by the CO.

2.4. Unit Cadet Conflict Management Advisor (UCCMA)

2.4.1 Full Title Of Position: Unit Cadet Conflict Management Advisor

2.4.2. Abbreviated Title: UCCMA

2.4.3. Typical Rank: Any Officer Rank, CI, CV (Current or previous Military experience preferred)

2.4.4. Responsible To: the Commanding Officer for carrying out assigned duties;

2.4.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
follow procedures for training all Cadets and staff in Positive Social Relations for Youth;
Will conduct annual PSRY and Ethics training of all personnel in accordance with National Regulations;
adhere to CATO 13-24, 13-25 and 13-29 when dealing with issues and complaints brought to their attention;
All Corps personnel may seek the advice and guidance directly, without going through the chain of command, for all matters respecting abuse, sexual or otherwise, human rights issues or harassment;
In the event that a complaint is made about the CO, the UCCMA is directed to follow proper reporting procedures directly to the Detachment UCCMA;
Where possible, there will be a UCCMA of each gender appointed; and
UCCMA appointment will be promulgated in Unit Routine Orders.

2.5. Sports Officer (Sports O)

2.5.1 Full Title Of Position: Sports Officer

2.5.2. Abbreviated Title: Sports O

2.5.3. Typical Rank: Any Officer Rank, CI, CV

2.5.4. Responsible To: the Commanding Officer for carrying out assigned duties;

2.5.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
Responsible for storage, inventory and maintenance of all sports equipment;
Will coordinate bi-annual Physical Training (PT) testing and will provide PT Testing results to the Trg O for entry of results into FORTRESS;
Sports O appointment will be promulgated in Unit Routine Orders.

2.6. Fire Warden

2.6.1 Full Title Of Position: Fire Warden

2.6.2. Abbreviated Title: N/A

2.6.3. Typical Rank: Any Officer Rank, CI, CV

2.6.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

2.6.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
Will annually review the Fire Orders to ensure that any changes are included;
Will conduct an instructional session as early in the Training Year as the Trg O can accommodate into the Training Plan;
Will submit to the Admin O in September the Fire Orders for inclusion in the ‘Periodic’ section of the Unit Routine Orders; and
Fire Warden appointment will be promulgated in Unit Routine Orders.

2.7. Legion Liaison Officer (LLO)

2.7.1 Full Title Of Position: Legion Liaison Officer

2.7.2. Abbreviated Title: LLO

2.7.3. Typical Rank: Any Officer Rank, CI, CV, CSC Member

2.7.4. Responsible To: the Corps Commanding Officer specific tasks related to Branch 139 RCL;

2.7.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
Will organize staffing (adult supervisor and five Cadets) for assigned/scheduled Legion ‘Fish Fridays’;
Will advertise and organize the Cadet participation in the Legion Poppy Campaign at the Unit Level with the assistance of the CO and the CSC, ensuring maximum participation of Cadets and motivating parents and/or guardians to assist with volunteer driving duties;
Will record attendance of all activities and forward the nominal roll to the Admin O for inclusion in FORTRESS;
Will provide to the Br 139 Legion Cadet Liaison Officer a monthly SitRep of the Corps, due on the first Tuesday of every month during the Training year, including in it Unit Strength, activities and reports on significant events; and
LLO appointment will be promulgated in Unit Routine Orders.

2.8. Duke of Edenborough Coordinator (Duke of Ed Coord)

2.8.1 Full Title Of Position: Duke of Edinburgh Coordinator

2.8.2. Abbreviated Title: Duke of Ed Coord

2.8.3. Typical Rank: Any Officer Rank, CI, CV

2.8.4. Responsible To: the Corps Commanding Officer for carrying out assigned duties;

2.8.5. Responsibilities And Duties:

Appointed by the CO as a Secondary Duty;
Will advertise and administer the program in accordance with the rules and regulations of the Duke of Edinburgh program;
Will arrange with the CSC Treasurer for funding for Cadet membership in the program;
Will make presentations for the Bronze Level and will be the Unit Liaison Officer for coordinating presentations of higher levels of achievement as outlined by the Duke of Ed program; and
Duke of Ed Coord appointment will be promulgated in Unit Routine Orders.

Click on the links to view each section. Appointment holders are expected to know and understand their job responsibilities as outlined.